How to Hire the Best Remote Executive Assistant
via Vecteezy
Remote executive assistants can take over a bunch of different administrative tasks for you. You can check our previous blog for the long list.
But it’s not that easy to find the perfect work-from-home executive assistant. There are plenty of them out there, but only a few or two will match your needs.
To make your search easier, we’ve narrowed down the hiring process to 7 steps.
Steps in Hiring the Right Virtual Executive Assistant
The best remote assistant for you is the one that’s just right for your daily tasks and business demands. As an entrepreneur, it’s important to find someone who can help you with what you’re trying to build.
1. Have a Clear Description of What You Need
List the things you expect your remote assistant to do. Include everything from personal shopping to email management to business-related errands.
There are multiple kinds of WFH executive assistants across the world. You need to have a clear description of what you’re looking for, apart from their general job scope to make sure you get the right assistance.
2. Finish All Prep Work Before Hiring
via Vecteezy
Preparing the following things prior to starting your search will make the whole process simpler, quicker, and smoother. Here’s a checklist you can use.
Set up the virtual workspace for the new hire
Finalize the recruitment and onboarding process
Double-check the functionality of your virtual hiring tools
Create ready-to-sign employment contracts and documents
Have a list of interview questions
Make sure you have the complete set of manuals and training materials
Don’t forget to have a solid payment agreement and setup in place
3. Check Your Candidate’s Qualifications
When checking your candidate’s qualifications, you shouldn’t focus on their educational background. Focus on their background and past experiences instead.
See if their abilities match your needs or if their former employees’ industries are similar or close to yours. Compatibility and connection are essential.
4. Ensure Their Availability and Ability to Commit
Find out if they have other jobs, gigs, or if they’re able to commit to the schedule you require. Many virtual assistants work as freelancers so expect that some of the candidates you’ll meet may not be available for full-time commitments.
5. See If They’re Familiar with Technologies You Use
You’re only connected with your assistant digitally. Make sure they’re comfortable using the technologies you have in place to ensure collaboration, communication, and high-quality work.
via Vecteezy
6. Make Sure You Have a Secure Platform for Your Remote Assistant
You’re practically allowing a stranger to access your emails, accounts, confidential information, and other digital files. Make sure you have a security system to avoid leaks of private information or theft of intellectual properties.
7. Check the Company’s Procedures if You’re Hiring Recruiters
Doing the whole hiring yourself is perfectly fine. But many of you probably don’t have the time anymore to go on a wide online search.
Regularly posting on job marketplaces and checking your emails are just as time-consuming as the tasks you wish to hand over to your remote assistant. Hiring a recruitment company would be a practical solution.
Just make sure to check their procedures so you know what to expect in terms of timeline and involvement.
ScaleSource: Your Reliable Virtual Staff Finder
ScaleSource has a diverse pool of virtual assistants that are available to work full-time. We will take over the entire hiring process from search to onboarding and necessary training.
You just have to attend the final interview with our top 1-2 candidates. Contact us to learn more and to get your FREE consultation.